11 Techniques to Improve Your Employees' Work Productivity
Posted: Sun Dec 22, 2024 8:56 am
Over the last seven years of our digital agency, we have learned and become more efficient year after year. I would like to share with you eleven simple techniques that will allow you to optimize the work of your employees and your time personally, saving time where necessary.
1. Working with two screens
We worked with one screen for years and only our developer worked with two screens. Last year we added a screen for each of us so we all work with two screens. From that day on we immediately felt a change. Each screen has a different browser with different tabs open and switching between sites (email, Trello, Google Drive, etc.) is much faster and more efficient.
For example, if you want to leave a customer a comment on indian email list their website, you have the website open on one screen and the email open on the other. This alone shortens many processes significantly, and when you're dealing with dozens or hundreds of such interactions a day, it can do the math on its own.
The term "standup" comes from the world of startups. Startup teams start the morning by reviewing the status of each person's tasks for the day. In many cases, the review is done standing up (i.e., standing), but of course, this is not mandatory.
This process, which should take about 5-10 minutes each morning, introduces employees (and you) to a daily routine and allows you to set smart priorities on the one hand and focus on the important tasks on the other hand.
3. Work with software tasks
Don't rely on just memorizing things. All of your tasks should be written down and documented in an internal knowledge base . Many of us simply collect all tasks via email and even send emails with tasks. We did that for a long time, but working with an external to-do list and external project management software (like Trello, which we work with) will improve your efficiency.
As soon as there is too much “on your mind” or your emails are flooded with tasks, you can no longer set priorities correctly, cannot maintain focus and agility, become overwhelmed and miss some things.
With a task management system, you as an employer can ensure which tasks are open to each person, which tasks are being processed, which tasks are waiting for third parties and which tasks have already been completed.
1. Working with two screens
We worked with one screen for years and only our developer worked with two screens. Last year we added a screen for each of us so we all work with two screens. From that day on we immediately felt a change. Each screen has a different browser with different tabs open and switching between sites (email, Trello, Google Drive, etc.) is much faster and more efficient.
For example, if you want to leave a customer a comment on indian email list their website, you have the website open on one screen and the email open on the other. This alone shortens many processes significantly, and when you're dealing with dozens or hundreds of such interactions a day, it can do the math on its own.
The term "standup" comes from the world of startups. Startup teams start the morning by reviewing the status of each person's tasks for the day. In many cases, the review is done standing up (i.e., standing), but of course, this is not mandatory.
This process, which should take about 5-10 minutes each morning, introduces employees (and you) to a daily routine and allows you to set smart priorities on the one hand and focus on the important tasks on the other hand.
3. Work with software tasks
Don't rely on just memorizing things. All of your tasks should be written down and documented in an internal knowledge base . Many of us simply collect all tasks via email and even send emails with tasks. We did that for a long time, but working with an external to-do list and external project management software (like Trello, which we work with) will improve your efficiency.
As soon as there is too much “on your mind” or your emails are flooded with tasks, you can no longer set priorities correctly, cannot maintain focus and agility, become overwhelmed and miss some things.
With a task management system, you as an employer can ensure which tasks are open to each person, which tasks are being processed, which tasks are waiting for third parties and which tasks have already been completed.