If the company's employees are constantly confused about their responsibilities, cannot independently resolve issues of distribution of functions, and the manager has to resolve these difficulties, spending time on this, then, most likely, it is time to think about creating regulations for the organization's employees.
It is also possible that due to uncertainty in responsibilities, specialists make mistakes in their work, or even ignore instructions. This harms the organization and reduces income. Measures must be taken.
Regulations are designed to truemoney database streamline and structure the work of the company, clearly define the range of responsibilities of personnel, eliminate duplication of the same functions by several employees and increase the efficiency of the enterprise.
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Pros and cons of implementing regulations
Advantages Flaws
The rights and obligations of employees, their functions, deadlines for completing work and responsibility are clearly defined. Low efficiency or inappropriateness of use is possible when the company’s activities are non-standard (crisis, military action).
Management is relieved of the need to explain the content of work, rights and responsibilities to each new employee, especially in organizations where the staff is unstable or numerous. Strict regulation reduces the opportunities for initiative and the search for original solutions. When all actions are defined, the employee often believes that nothing more is required, he should avoid actions beyond the instructions. But the regulations cannot provide for absolutely everything, they are only a guideline for solving typical issues that arise in the work of a specialist.
High-quality regulations allow to increase the level of organization of the team's work as a whole and to eliminate direct management interference in the work of personnel. If there are general regulations of the organization, then situations may arise that are not taken into account in these regulations and require new instructions. Then special regulations can be adopted. This allows to make the management of the organization more flexible. If the organization's process regulations are poorly drawn up, they can be harmful. Often, mistakes are made in which the manager describes every step of the employee. For example, in one of the organizations with many branches, the regulations included a provision that all regional documents are coordinated with the main management bodies. This was planned to reduce the number of management positions in the branches and strengthen control. In practice, the decision resulted in an increase in the workload of the main bodies, along with a slowdown in the work of the branches, their sluggishness in making operational decisions. It was necessary to introduce new staff units, which required expenses, the organization's income fell.
When drawing up regulations, business processes are also analyzed. It is possible to identify their elements that reduce work efficiency, eliminate duplication of actions, and optimize the activities of employees. Time is a valuable resource; if it is used inefficiently, competitors gain an advantage because they can introduce innovations earlier and perform business transactions faster.
The regulations increase the efficiency of each employee by providing an understanding of the actions expected of them. If it is necessary to adjust the regulations, important changes can be made promptly.
Regulation of the most significant areas of an organization’s activities creates the basis for streamlining other processes, even if a separate set of rules has not been drawn up for them.